Question 1 · free_text
14 marksTariq is a sole trader who operates a retail clothing shop. The following ledger account balances were extracted from his books on 31 December 2023:
| | $ |
| :--- | :--- |
| Revenue | 180,000 |
| Purchases | 110,000 |
| Inventory at 1 January 2023 | 14,000 |
| Rent and rates | 12,000 |
| General expenses | 9,500 |
| Advertising | 6,000 |
| Fixtures and fittings (at cost) | 40,000 |
| Provision for depreciation of fixtures and fittings (1 January 2023) | 16,000 |
**Additional information at 31 December 2023:**
1. Inventory was valued at cost at $16,500.
2. Rent paid in advance amounted to $1,500.
3. Advertising includes a payment of $2,000 for a marketing campaign running for six months from 1 October 2023 to 31 March 2024.
4. Depreciation is to be charged on fixtures and fittings at 15% per annum using the reducing balance method.
**Required:**
**(a)** Prepare the Statement of Profit or Loss for Tariq for the year ended 31 December 2023. [7]
**(b)** Explain how the accruals (matching) concept applies to the adjustment for advertising. [3]
**(c)** Tariq wishes to expand his business operations. He is considering whether to lease new, larger premises for $15,000 per annum, or purchase the premises for $150,000 by taking out a 10-year bank loan at an interest rate of 6% per annum.
Evaluate these two options and recommend which option Tariq should choose. [4]
| | $ |
| :--- | :--- |
| Revenue | 180,000 |
| Purchases | 110,000 |
| Inventory at 1 January 2023 | 14,000 |
| Rent and rates | 12,000 |
| General expenses | 9,500 |
| Advertising | 6,000 |
| Fixtures and fittings (at cost) | 40,000 |
| Provision for depreciation of fixtures and fittings (1 January 2023) | 16,000 |
**Additional information at 31 December 2023:**
1. Inventory was valued at cost at $16,500.
2. Rent paid in advance amounted to $1,500.
3. Advertising includes a payment of $2,000 for a marketing campaign running for six months from 1 October 2023 to 31 March 2024.
4. Depreciation is to be charged on fixtures and fittings at 15% per annum using the reducing balance method.
**Required:**
**(a)** Prepare the Statement of Profit or Loss for Tariq for the year ended 31 December 2023. [7]
**(b)** Explain how the accruals (matching) concept applies to the adjustment for advertising. [3]
**(c)** Tariq wishes to expand his business operations. He is considering whether to lease new, larger premises for $15,000 per annum, or purchase the premises for $150,000 by taking out a 10-year bank loan at an interest rate of 6% per annum.
Evaluate these two options and recommend which option Tariq should choose. [4]
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Worked solution
**(a) Tariq - Statement of Profit or Loss for the year ended 31 December 2023**
| | $ | $ |
| :--- | :--- | :--- |
| **Revenue** | | 180,000 |
| **Cost of sales** | | |
| Opening inventory | 14,000 | |
| Purchases | 110,000 | |
| | 124,000 | |
| Less: Closing inventory | (16,500) | (107,500) |
| **Gross Profit** | | **72,500** |
| | | |
| **Expenses** | | |
| Rent and rates \((\$12,000 - \$1,500)\) | 10,500 | |
| General expenses | 9,500 | |
| Advertising \((\text{W1})\) | 5,000 | |
| Depreciation - Fixtures & fittings \((\text{W2})\) | 3,600 | (28,600) |
| **Profit for the year** | | **43,900** |
**Workings:**
* **W1: Advertising expense**
Prepayment portion: 3 months (January to March 2024) out of 6 months paid.
\(\text{Prepayment} = \$2,000 \times \frac{3}{6} = \$1,000\)
\(\text{Advertising expense for the year} = \$6,000 - \$1,000 = \$5,000\)
* **W2: Depreciation charge**
\(\text{Net Book Value (NBV)} = \$40,000 - \$16,000 = \$24,000\)
\(\text{Depreciation charge} = 15\% \times \$24,000 = \$3,600\)
***
**(b) Accruals (Matching) Concept Application:**
* The accruals concept states that revenue and expenses should be recognized and matched in the period to which they relate, rather than when the cash is paid or received.
* Out of the $6,000 paid for advertising, $2,000 relates to a 6-month campaign. Half of this campaign (3 months: October to December 2023) occurs in the current financial year, and the other half (3 months: January to March 2024) belongs to the next financial year.
* Therefore, $1,000 must be deducted from expenses as a prepayment (current asset) and deferred to the next period. This ensures only the expense incurred for the benefit of the current year’s sales ($5,000) is matched against the current year's revenue.
***
**(c) Evaluation of Premises Options:**
* **Leasing Option:**
* *Pros:* No major immediate capital outlay, preserving cash/working capital for inventory and operations. Flexibility to move or relocate easily if the expansion is unsuccessful. Repairs and maintenance may be the responsibility of the landlord.
* *Cons:* Lease payments of $15,000 are a continuous expense with no asset ownership at the end. Lease costs may increase upon renewal.
* **Purchasing Option:**
* *Pros:* Tariq gains a non-current asset that may appreciate in value. Security of tenure (no landlord can evict him). No future rental increases.
* *Cons:* Requires a large commitment ($150,000 loan). Interest cost in Year 1 would be \(6\% \times \$150,000 = \$9,000\) plus principal repayments, which creates high fixed cash outflows. The business is responsible for all maintenance costs.
* **Recommendation:**
Tariq should choose leasing in the short term to avoid over-gearing (high debt levels) and to preserve working capital for stock and operational scaling during the initial expansion phase. (Accept purchase if justified by stable cash flows and asset growth potential).
| | $ | $ |
| :--- | :--- | :--- |
| **Revenue** | | 180,000 |
| **Cost of sales** | | |
| Opening inventory | 14,000 | |
| Purchases | 110,000 | |
| | 124,000 | |
| Less: Closing inventory | (16,500) | (107,500) |
| **Gross Profit** | | **72,500** |
| | | |
| **Expenses** | | |
| Rent and rates \((\$12,000 - \$1,500)\) | 10,500 | |
| General expenses | 9,500 | |
| Advertising \((\text{W1})\) | 5,000 | |
| Depreciation - Fixtures & fittings \((\text{W2})\) | 3,600 | (28,600) |
| **Profit for the year** | | **43,900** |
**Workings:**
* **W1: Advertising expense**
Prepayment portion: 3 months (January to March 2024) out of 6 months paid.
\(\text{Prepayment} = \$2,000 \times \frac{3}{6} = \$1,000\)
\(\text{Advertising expense for the year} = \$6,000 - \$1,000 = \$5,000\)
* **W2: Depreciation charge**
\(\text{Net Book Value (NBV)} = \$40,000 - \$16,000 = \$24,000\)
\(\text{Depreciation charge} = 15\% \times \$24,000 = \$3,600\)
***
**(b) Accruals (Matching) Concept Application:**
* The accruals concept states that revenue and expenses should be recognized and matched in the period to which they relate, rather than when the cash is paid or received.
* Out of the $6,000 paid for advertising, $2,000 relates to a 6-month campaign. Half of this campaign (3 months: October to December 2023) occurs in the current financial year, and the other half (3 months: January to March 2024) belongs to the next financial year.
* Therefore, $1,000 must be deducted from expenses as a prepayment (current asset) and deferred to the next period. This ensures only the expense incurred for the benefit of the current year’s sales ($5,000) is matched against the current year's revenue.
***
**(c) Evaluation of Premises Options:**
* **Leasing Option:**
* *Pros:* No major immediate capital outlay, preserving cash/working capital for inventory and operations. Flexibility to move or relocate easily if the expansion is unsuccessful. Repairs and maintenance may be the responsibility of the landlord.
* *Cons:* Lease payments of $15,000 are a continuous expense with no asset ownership at the end. Lease costs may increase upon renewal.
* **Purchasing Option:**
* *Pros:* Tariq gains a non-current asset that may appreciate in value. Security of tenure (no landlord can evict him). No future rental increases.
* *Cons:* Requires a large commitment ($150,000 loan). Interest cost in Year 1 would be \(6\% \times \$150,000 = \$9,000\) plus principal repayments, which creates high fixed cash outflows. The business is responsible for all maintenance costs.
* **Recommendation:**
Tariq should choose leasing in the short term to avoid over-gearing (high debt levels) and to preserve working capital for stock and operational scaling during the initial expansion phase. (Accept purchase if justified by stable cash flows and asset growth potential).
Marking scheme
**(a) Statement of Profit or Loss [7 marks]**
* Revenue and Cost of Sales structure with correct Gross Profit of $72,500 [2] (1 mark for Cost of sales calculation, 1 mark for Gross Profit value)
* Rent and rates: $10,500 [1]
* General expenses: $9,500 [1]
* Advertising: $5,000 [1] (1 mark for working showing $1,000 prepayment deducted)
* Depreciation: $3,600 [1] (1 mark for calculating 15% on NBV of $24,000)
* Profit for the year: $43,900 [1] (1 mark for correct calculation based on previous figures - OF applies)
**(b) Accruals Concept [3 marks]**
* State the general definition of the accruals concept (matching revenue and expenses to the period they relate to, not cash flow) [1]
* Explain the specific adjustment: $1,000 relates to the next financial year (3/6 months prepaid) [1]
* State the impact: Including the full $6,000 would overstate expenses and understate profit for the year [1]
**(c) Evaluation and Recommendation [4 marks]**
* 1 mark for analyzing the leasing option (e.g., lower initial cash flow/flexibility)
* 1 mark for analyzing the purchasing option (e.g., asset ownership/capital appreciation vs interest cost)
* 1 mark for comparing the financial impact (e.g., loan interest of $9,000 vs rent of $15,000)
* 1 mark for a clear, reasoned recommendation based on the arguments presented
* Revenue and Cost of Sales structure with correct Gross Profit of $72,500 [2] (1 mark for Cost of sales calculation, 1 mark for Gross Profit value)
* Rent and rates: $10,500 [1]
* General expenses: $9,500 [1]
* Advertising: $5,000 [1] (1 mark for working showing $1,000 prepayment deducted)
* Depreciation: $3,600 [1] (1 mark for calculating 15% on NBV of $24,000)
* Profit for the year: $43,900 [1] (1 mark for correct calculation based on previous figures - OF applies)
**(b) Accruals Concept [3 marks]**
* State the general definition of the accruals concept (matching revenue and expenses to the period they relate to, not cash flow) [1]
* Explain the specific adjustment: $1,000 relates to the next financial year (3/6 months prepaid) [1]
* State the impact: Including the full $6,000 would overstate expenses and understate profit for the year [1]
**(c) Evaluation and Recommendation [4 marks]**
* 1 mark for analyzing the leasing option (e.g., lower initial cash flow/flexibility)
* 1 mark for analyzing the purchasing option (e.g., asset ownership/capital appreciation vs interest cost)
* 1 mark for comparing the financial impact (e.g., loan interest of $9,000 vs rent of $15,000)
* 1 mark for a clear, reasoned recommendation based on the arguments presented