Question 1 · Structured Financial Statements & Evaluation
55 marksHarlan is a sole trader who sells premium electronics. The following trial balance was extracted from his books on 31 December 2023. | Debit Balances: Inventory (1 January 2023) £34,000; Purchases £290,000; Trade receivables £42,000; Cash at bank £7,300; Equipment (at cost) £90,000; Motor vehicles (at cost) £50,000; Wages and salaries £46,000; Rent and rates £24,000; General expenses £11,400; Drawings £15,000. | Credit Balances: Revenue £480,000; Allowance for doubtful debts £1,200; Trade payables £28,500; Accumulated depreciation - Equipment £36,000; Accumulated depreciation - Motor vehicles £15,000; Capital (1 January 2023) £49,000. | Additional information at 31 December 2023: (1) Closing inventory was valued at cost £38,500. This includes some damaged items that cost £3,000 but can only be sold for £1,800 after incurring repair costs of £200. (2) Wages accrued were £3,500, and rent prepaid was £2,000. (3) A debt of £2,000 is to be written off as irrecoverable. The allowance for doubtful debts is to be adjusted to 5% of the remaining trade receivables. (4) Depreciation is to be charged: Equipment at 10% per annum using the straight-line method; Motor vehicles at 20% per annum using the reducing balance method. (5) Harlan took goods costing £1,500 for his personal use; no entry has been made in the books. | Required: (a) Prepare the Statement of Profit or Loss for the year ended 31 December 2023. [22 marks] (b) Prepare the Statement of Financial Position as at 31 December 2023. [17 marks] (c) Explain the difference between capital expenditure and revenue expenditure, giving one example of each from the scenario. [4 marks] (d) Evaluate Harlan's decision to use the reducing balance method for depreciating motor vehicles rather than the straight-line method. [12 marks]
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Worked solution
Part (a): Statement of Profit or Loss calculations: | Revenue: £480,000 | Cost of Sales: Opening Inventory £34,000 + Adjusted Purchases (£290,000 - £1,500 drawings) £288,500 - Corrected Closing Inventory £37,100 = £285,400. (Note: Closing inventory is cost £38,500 less write-down of £1,400 [cost £3,000 - NRV (£1,800 - £200)] = £37,100). | Gross Profit: £480,000 - £285,400 = £194,600. | Expenses: Wages (£46,000 + £3,500) = £49,500; Rent (£24,000 - £2,000) = £22,000; General expenses = £11,400; Irrecoverable debt = £2,000; Increase in allowance for doubtful debts = £800 (New allowance 5% of (£42,000 - £2,000) = £2,000 less opening £1,200); Depreciation on Equipment (10% * £90,000) = £9,000; Depreciation on Motor Vehicles (20% * (£50,000 - £15,000)) = £7,000. | Total Expenses = £101,700. | Profit for the Year = £194,600 - £101,700 = £92,900. || Part (b): Statement of Financial Position: | Non-Current Assets: Equipment Net Book Value (£90,000 - £45,000) = £45,000; Motor Vehicles Net Book Value (£50,000 - £22,000) = £28,000. Total NCA = £73,000. | Current Assets: Inventory = £37,100; Trade Receivables (£42,000 - £2,000 irrecoverable - £2,000 allowance) = £38,000; Prepaid Rent = £2,000; Bank = £7,300. Total CA = £84,400. | Total Assets = £157,400. | Equity: Opening Capital £49,000 + Profit £92,900 - Drawings (£15,000 + £1,500 goods) £16,500 = Closing Capital £125,400. | Current Liabilities: Trade Payables = £28,500; Accrued Wages = £3,500. Total CL = £32,000. | Total Equity and Liabilities = £125,400 + £32,000 = £157,400. || Part (c): Capital expenditure is spending on purchasing, improving, or extending the useful life of non-current assets (e.g., Equipment or Motor Vehicles), which appears on the Statement of Financial Position. Revenue expenditure is the cost incurred in the day-to-day running of the business (e.g., Rent, Wages, or General expenses), which is expensed in the Statement of Profit or Loss. || Part (d): Evaluation of depreciation methods for motor vehicles: Straight-line allocates equal depreciation expense annually. Reducing balance allocates higher depreciation in the early years and lower in later years. This matches the actual economic reality of motor vehicles, which lose value quickest in their first few years. In addition, as vehicles age, repairs and maintenance costs rise, so reducing depreciation over time helps equalise the total annual cost (depreciation + maintenance) of operating the vehicle.
Marking scheme
Part (a) [22 marks]: | Revenue £480,000 (1 mark) | Opening Inventory £34,000 (1 mark) | Adjusted Purchases £288,500 (2 marks: 1 for calculation, 1 for subtracting £1,500) | Corrected Closing Inventory £37,100 (3 marks: 1 for cost, 1 for calculating NRV adjustment, 1 for final value) | Gross Profit £194,600 (1 mark OF) | Wages £49,500 (2 marks: 1 for trial balance, 1 for adding accrued) | Rent £22,000 (2 marks: 1 for trial balance, 1 for subtracting prepayment) | General expenses £11,400 (1 mark) | Bad debts £2,000 (1 mark) | Allowance increase £800 (2 marks: 1 for new allowance of £2,000, 1 for net change) | Depreciation Equipment £9,000 (2 marks) | Depreciation Motor vehicles £7,000 (2 marks) | Profit for the Year £92,900 (2 marks OF) || Part (b) [17 marks]: | Equipment NBV £45,000 (2 marks: 1 for cost, 1 for updated accumulated dep) | Motor vehicles NBV £28,000 (2 marks: 1 for cost, 1 for updated accumulated dep) | Inventory £37,100 (1 mark OF) | Trade Receivables £38,000 (2 marks: 1 for writing off bad debt, 1 for deducting allowance) | Prepaid Rent £2,000 (1 mark) | Bank £7,300 (1 mark) | Opening Capital £49,000 (1 mark) | Net Profit added £92,900 (1 mark OF) | Drawings £16,500 deducted (2 marks: 1 for cash drawings, 1 for adding goods drawings) | Trade Payables £28,500 (1 mark) | Accrued Wages £3,500 (1 mark) | Balance match at £157,400 (2 marks OF) || Part (c) [4 marks]: | Definition of Capital Expenditure (1 mark) + Example (1 mark) | Definition of Revenue Expenditure (1 mark) + Example (1 mark) || Part (d) [12 marks]: | Level 1 (1-3 marks): Identifies basic characteristics of straight-line and reducing balance methods. | Level 2 (4-6 marks): Explains how reducing balance works and references the scenario or motor vehicles. | Level 3 (7-9 marks): Detailed analysis of how reducing balance fits motor vehicle value loss and repair expense trends (matching concept). | Level 4 (10-12 marks): Balanced evaluation contrasting both methods and providing a clear, logical, and justified recommendation for Harlan.